Trainer Onboarding
Welcome to the Trainer Onboarding Hub — your go-to guide for everything InvolveXR. Whether you’re exploring screen-based learning, immersive VR, the web portal, or the Trainer App, this onboarding is built to help you get up to speed, build confidently, and bring your training to life. We’ve designed this space to be practical, clear, and easy to navigate — so you can focus on designing impactful learning, not decoding a manual. 🚀
That said, this guide is still actively being developed. Some sections are marked *WIP (Work in Progress) and will be updated soon — thanks for your patience as we keep building!
What You Can Do Right Now
Explore what features and capabilities are available to trainers in the current beta version of InvolveXR OnScreen.
What's Customizable in OnScreen
Understand which case elements and behaviors can be adjusted for screen-based learners.
What the Learner Sees
Preview the OnScreen learner interface and how your authored content will be presented.
Downloading and Setting Up OnScreen for Trainer Use
Learn how to install and configure the OnScreen App for trainer accounts including login and access options.
Building a Case & Programming the AI
This section introduces how to structure OnScreen cases and optimize AI behavior through authoring techniques and logic recommendations.
Inviting Users
Guide to sending invitations and onboarding new learners or instructors through the web portal.
Building a Self-Directed Case
Overview of creating a learner-led experience, including branching logic, self-guided tools and how to program the AI for self directed cases.
Building an Instructor-Led Case
How to author structured sessions for instructor facilitation with full trainer visibility and control along with how to program the AI for instructor led cases.
Scheduling Instructor-Led Training (ILT)
Learn how to create, configure, and assign instructor-led training sessions from the web portal.
Scheduling Self-Directed Learning
Steps to assign self-directed cases to cohorts using the scheduling tools in the web portal.
Reviewing Results & Analytics
Analyze learner performance and feedback after a session via the reporting dashboard.
Setting Up a VR Station
Get your VR hardware and environment ready for learners, including software setup and physical space guidance.
Managing Devices & Licenses
How to assign and manage VR headset licenses and device registration.
Running an Instructor-Led Session
Instructions for launching and managing ILT sessions for VR learners using the trainer interface.
Troubleshooting VR Issues
Common fixes and best practices to address technical problems during simulation.
Best Practices for VR Facilitation
Key facilitation tips to enhance learner outcomes and promote engagement during VR scenarios.
Casting VR to an External Screen
Learn how to cast a Meta Quest headset to a TV or external display so instructors and observers can follow along in real time.
Copying a Case and Choosing ILT vs SDL
Copy an existing case, name it, and choose the right delivery format before you start customizing.
Creating a Summary, Learner Brief, and Learning Objectives
Write the key information learners need, plus objectives that align to what you want assessed.
Updating the Patient and Patient Background
Customize the patient setup and background details so the scenario feels consistent and believable.
Creating a Checklist
Build the checklist items you want tracked and reviewed during assessment and debrief.
Creating Patient States and Vitals
Define patient states and configure vitals to reflect progression across the scenario.
Creating a Patient Prompt
Write prompts that guide how the patient should respond, while keeping behavior realistic.
Creating Medications
Add medications learners can administer and configure how they affect the scenario.
Adding Patient Files
Upload and organize patient files so they are available at the right time during the experience.
Testing and Previewing a Case
Run a quick test session to confirm state controls, checklist triggers, and media work as expected.